Microsoft Outlook 2003


This guide applies to Microsoft Outlook 2003 for Windows. The screenshots shown are from Windows XP.

There's a separate guide for Microsoft Outlook 2007.

In this guide we'll show you how to:

  1. Set up Outlook 2003 for the first time
  2. Set up an additional email address
  3. Enter your account details
  4. Check or edit an existing email account

You can use these instructions to set up email for a domain hosted on your account.

1. Setting up Outlook 2003 for the first time

  1. If this is the first time you've run Outlook 2003, the first thing you'll see the startup window, click Next.

    Welcome

  2. You'll be asked if you want to configure an email account, make sure Yes is selected and click Next.

    Configure Account

  3. Make sure POP3 is selected, click Next and go to Section 3 - Enter your account details.

    Choose Account Type

2. Set up an additional email address

  1. Open Outlook, go to Tools on the top bar and select E-mail Accounts.

    Tools > E-mail Accounts

  2. The E-mail Accounts window will appear. Make sure Add a new e-mail account is selected and click Next

    Choose Action

  3. Make sure POP3 is selected, click Next and go to Section 3 - Enter your account details.

    Choose Account Type
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3. Enter your account details

  1. Fill out the Internet E-Mail Settings window with your account details.

    If you're not sure what to enter, each section you need to fill in is explained below.

    Enter Settings

  2. User Information

    • Your Name: Your full name or the name you'd like people to see when you send them email from this account.
    • E-mail address: Enter the email address you're setting up.

    Logon Information

    Enter the username and password you have been provided.

    Don't tick: Log on using Secure Password Authentication (SPA)

    Server Information

    Enter the following for the mail servers:

    • Incoming mail server (POP3): mail.yourdomain.com (or .co.uk)
    • Outgoing mail server (SMTP): mail.yourdomain.com (or .co.uk)
  3. Next click the more settings button, select the 'Outgoing Server' tab and tick the box labelled 'My outgoing server (SMTP) requires authentication'. Then click OK.

  4. Click Next when you've filled in all three sections.

  5. That should be everything you need to do, so click Finish to close wizard.

    Finish Wizard

  6. Finally Click Send/Receive and your email will be downloaded to the Inbox.

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4. Check or edit an existing email account

If you need to check or change your email settings on Microsoft Outlook, follow these steps:

  1. Go to Tools on the top bar and select E-mail Accounts.

    Tools > E-mail Accounts

  2. The E-mail Accounts window will appear. Make sure View or change existing e-mail accounts is selected and click Next

    Choose Action

  3. Click on the name of the mail account you want to edit and click Change...

    Choose Account to Edit

  4. You'll now see the settings screen, it's the same as the one used to set up a new account. Take a look at Step 3 - Enter your account details (above) for more information on this.

    Click Next and then Finish when you're done.

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