Q-BOOK CAMPSITE SCREENSHOTS

SEARCH DATES FIRST, THEN FILTER

Make it easier for guests to book.

Q-Book provides a simple booking facility that produces availability with the option to filter and tailor the search result based on your guest's requirements, such as occupancy, pitch type and other campsite options.

• Guest searches for their desired dates.
• A list is produced with availability.
• Guests filter the results based on what your campsite offers.
• The filters are applied and a booking is made.
• Alternative options can be shown if their first choice is unavailable.

ADD A SIMPLE SITE MAP

Make it easier for guests to book with a sitemap.

Adding a simple sitemap to your Q-Book booking page is a brilliant way to improve the guest experience and make the booking process smooth and enjoyable.

A sitemap gives guests a visual guide, allowing them to see exactly where each caravan, camping pitch, lodge or room is located. This removes guesswork and gives them more control over their booking.

FREE GUEST CHAT MESSAGING

Keep guests happy.

Bring messages from direct bookings, Pitchup, Campsites.co.uk, Booking.com, Airbnb, Expedia and more into one place.

Use automatic replies, message scheduling and quick chat announcements to save time and improve communication with guests arriving today, currently staying, checking out, or all three.

More details and features of guest messaging

CREATE YOUR PITCHES

Adding a pitch is easy with Pitch Builder.

Build your pitches and enhance them with descriptive text, images and videos. Include occupancy options, restrictions, pitch size, dimensions and general information about each pitch.

Q-Book is flexible for camping pitches, caravans, tipi's, touring, yurts, shepherds huts, treehouses and cabins.

OVERVIEW PAGE AND MESSAGES

Save time and plan ahead.

See who is arriving, departing, staying and booked on any date using the date picker.

View guests due to depart, organise housekeeping, check recent bookings and manage the day from one clear screen.

• Check guests in and out.
• Print and email invoices.
• Add guests to regular clients.
• View and add booking notes.
• View and add additional services.

STAY AND SAVE BOOKING PROMPT

Help prevent customer drop-offs.

The Stay and Save feature can show a popup or slide-in as part of the customer booking journey.

Add a promotional code, such as 5% off, to help encourage the guest to complete their direct booking instead of leaving your website.

CUSTOMISE YOUR EMAILS

Easy to add or change your emails.

Customise emails for booking, pre-arrival and post-stay. Create and schedule emails to remind customers to re-book the following year.

This is excellent for marketing, improving guest communication and driving direct revenue.

FREE DYNAMIC PRICING

Let Q-Book do the work.

With Q-Book's free dynamic pricing, your system can monitor real-time occupancy and adjust rates, helping your prices remain competitive across connected OTA channels and your website.

Maximise revenue: move away from static pricing and use dynamic rates that adapt based on demand and occupancy levels.

DRAG AND DROP CALENDAR

Filter by type and manage bookings easily.

Q-Book's drag and drop calendar makes it easy to add, move, swap and modify bookings.

The intuitive controls display booking changes in real time as you move and adjust bookings.

CUSTOM COLOUR LABELS

Simple to identify important bookings.

Custom colour labels help you highlight important information on your calendar.

Use colours for breakfast, special diets, requests and other booking markers, so your team can quickly see what matters.

BOOKING DETAILS PAGE

Manage bookings from one page.

See all guest details and booking information in one place.

• Make payments and view transactions.
• Manage invoicing.
• Send and re-send email confirmations, invoices and guest registration forms.
• Amend booking and guest details.
• Cancel bookings, add services, notes and special requests.
• Check guests in and out.
• Create cancellation vouchers.

BOOKING TIMELINE

Keep track of the history of your booking.

• View all additional services added to a booking.
• See if bookings have been moved to a different location.
• Track pricing and occupancy changes.
• Stay up to date with payments made.
• Keep track of booking emails.
• View modifications and cancellations.

PHOTO GALLERY

Store up to 300 images.

Upload your images and PDFs to your personal gallery. Choose individual images for each room, pitch or item.

You can add images to your website and booking page, edit images, rotate, resize, crop and reorder using drag and drop.

SPECIAL OFFERS

Seconds to set up a special offer.

Q-Book's special offers page makes it easy to build offers for your guests.

• Make a simple reduction over a set period in either £ or %.
• Build package offers over a set period.
• Create offers such as 3 for 2 nights, 2nd night half price, seasonal breaks or package stays.

GIFT VOUCHERS

Create personalised vouchers in seconds.

• £100 book to stay gift voucher.
• Romantic break for two package.
• Our gift to you, £20 off your stay as a valued customer.
• Christmas gift voucher.

DETAILED REPORTS

Search any date range.

• Income and Payments, paid by, extras and discounts.
• End of Day Report, accommodation analytics.
• Forecast Reporting, forecasting and strategic planning.
• Occupancy, items and rooms occupied, adults and children.
• Housekeeping, checking in, out, occupied, notes and requests.
• Sales Summary, sold room/items, extras and online vouchers.
• Transactions, logs by date, time and payment method.
• Making Tax Digital, full breakdown and summary.
• Outstanding payments, never miss a payment.

FORECAST REPORTING

Essential report for forecasting and strategy.

This report is a valuable tool for predicting future business and strengthening strategic planning.

By analysing the data, accommodation managers can spot patterns and trends, forecast demand, optimise pricing with Q-Book's free Dynamic Pricing and improve operational efficiency.

Q-GUEST WELCOME APP

Free welcome platform app for your guests.

Coming soon, our free guest welcome platform app collects your accommodation content, best bits and need-to-knows, in a good-looking and easy to access format.

Stay connected and chat with guests through your free digital welcome app.